Password Protecting Documents

To password protect a document take the following steps:

1. Create a copy of the Word document/Excel worksheet you would like to password protect
2. On the copy, go to ‘File’ tab on the document
3. Select ‘Info’
4. Select ‘Protect Document’/’Protect Workbook’
5. Select ‘Encrypt with Password’
6. Delete the password protected document after sharing to avoid confusion, duplication, and the need to keep a record of the password.

*To password protect a PDF users must have an Adobe Acrobat licence as Adobe Reader does not support this function. All CRC line managers should have an Adobe Acrobat licence to facilitate the password protection of PDFs as required in all CRC departments, ensuring the secure sharing of personal data to external parties.